Vacant job

Administrative Assistant to the Preschool Office in Falkenberg

Here in Falkenberg Municipality, you can make a big difference. Our job is to provide good municipal service at all stages of life. We are also helping to develop Falkenberg as a place. Our vision is that we grow for a sustainable future.

In Falkenberg Municipality, we strive to make good preschools and schools even better and to become a top-class educational location. To achieve this, we have a clear strategy called Education Falkenberg.

The administration plays an important role in supporting the operations within preschool/school/leisure centers to create the best conditions for the pedagogical mission.

Welcome to apply, welcome to join our journey!

Number of positions: 1

RESPONSIBILITIES

We are looking for an administrative assistant for our administrative team within the preschool sector. In this role, you will work closely with preschool principals, both independently and in collaboration with colleagues.

Your main tasks include queue management and placement of children in preschool, as well as administrative support regarding children and staff in the operations. You are also responsible for handling and following routines and guidelines within the preschool.

The role includes supporting principals and staff with administrative matters, generating statistics, and being responsible for disseminating information to guardians and staff. You will actively work on designing and sending out information via, for example, calendar events and mailings.

The work also includes filing and compiling statistics. You have an important function in contact with guardians and the public, where you contribute with good service and a professional approach.

We expect you to have good knowledge of Excel. Experience with the systems Edlevo, Tempus, Unikum, Evolution, and the municipality's e-services is an asset. The role also includes specific system responsibility related to Tempus and tasks in central follow-ups with associated systems.

Other administrative tasks that occur in an office setting are also included in the position.

Extent: 100 percent.
Location: Preschool Office in Falkenberg.

QUALIFICATIONS

We are looking for someone who has:

• At least a completed upper secondary education with an administrative focus or other education/competence that the employer considers equivalent.
• Experience of administrative work, where professional experience within schools and/or knowledge of public administration is an asset.
• Good system understanding and experience of working in various systems.

Since the staff at the preschool office is our face to the outside world, it is important that you are outgoing and can offer good service.

Organizational skills, initiative, accuracy, service skills, and high flexibility are qualities we seek. You must have the ability to solve tasks in a work environment with occasionally high work intensity. Furthermore, you should thrive in a changing and sometimes hectic environment where many things happen at once.

You have good communication skills and can express yourself fluently in Swedish, both verbally and in writing.

You have good computer skills; experience working in a Windows environment and the Office package is required.

We place great importance on personal suitability.

EMPLOYMENT DETAILS

Employment type: Permanent employment.
Duration: 6 months or longer.

The Education Act requires that all employees within school/preschool operations must show a certificate of no criminal record before employment can begin. The processing time to obtain this document can take a long time. You can order an extract at polisen.se (https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/).

The position is filled on the condition that it does not need to be taken up by existing staff.

If you are looking for a job and have protected personal data, you should contact the hiring manager in the ad who will guide you further for a secure application process. You should not apply digitally via the application link.

In connection with this recruitment, we decline contact from recruitment agencies and other advertisers.